‘It takes a village to raise a child.’
Although building a pavilion instead of raising a child, everyone involved in the construction or planning committees can nonetheless attest to the truth that lies in this familiar saying. As the building itself took shape in early 2012, it was time to collaborate and coordinate the needed efforts to prepare the physical environment and move patient services into the future Women’s and Oncology Pavilion.
In January 2012, the committee structure was unveiled and included 15 different teams made up of nearly 200 people. These teams worked tirelessly throughout the year to accomplish the many tasks involved in making the move into the pavilion not only a reality but a success.
Meet ‘The CVMC Village’ – Pavilion Planning Committees (15 teams):
- Communication Team
- Marketing and Public Relations Team
- Move Activation Team
- Education Team
- Furniture Planning Team
- Security and Keying Team
- Equipment Planning Team
- Facility Readiness Team
- Way finding/Signage Team
- Telecommunications Team
- Operations and Clinical Impact Team
- Oncology Program Integration Team
- OB and Pediatric Physician Team
- Pneumatic Tube Team
- Radiology Team
Brief glimpse behind the scenes as CVMC prepares to occupy the new space
Each and every team played a crucial role to the overall goal of moving each department into their new location seamlessly and as smooth as possible for patients and staff alike. Some of the biggest projects included finalizing decisions and coordinating delivery of all furniture for patient rooms, waiting areas, nurse’s stations and call rooms. Another team worked on meeting all the equipment needs for each unit and ensuring that all was ordered, delivered and installed according to the set timeline established for inspection of the building while maintaining the budget outline. Another critical component included determining the technology needs ranging from a new phone company, newly set phone numbers, new wireless phones all the way to computers, projectors, and printers. “Keying” the building was completed in a very thoughtful manner ensuring a logical system of keys and accesses to facilitate appropriate entrance
control while maintaining proper security. Marketing and Public Relations diligently and meticulously planned public events, dedications and even an elegant evening in the unoccupied building for major donors. The communication team developed innovative strategies to keep the website updated and interesting to foster staff involvement and information. The education team devised targeted teaching plans specific to each location in order to prepare staff for the move into the pavilion. The move team developed an effective plan to coordinate the department moves carefully considering the each unit’s special needs. The team actively involved unit staff and support services throughout the hospital and promoted team spirit with an exuberant logo and a specially designed t-shirt to be worn by move team members on the day of the move.
2012 was definitely the year the Pavilion came to life. A key ingredient to the successful planning efforts was of fiscal nature. Resources were generously provided by Hospital Administration to ensure the success of the project. A Pavilion Project Manager was named for the year to assist the teams and the department administrators with all details of coordination and implementation.
As the year came to a close, the building was constructed, the furniture and equipment were in place, donations and donors were celebrated, the inspections were passed, and we were ready to begin training and education in the new units with the goal of occupying the new building as soon as 2013 started.
Here is a glimpse of the environment that patients, visitors, and staff meet in the Birthing Center, Nurseries, Oncology Unit and Infusion Center, including some reminders of progress toward completion: